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Document Management

Course developer

Replaced course

VadZ2034 [GVAD2034] Document Management

Course abstract

Students acquire an understanding of document management and the regulatory requirements, document circulation, the document management system and the groups of documents, deadlines for documents, electronic documents and signatures. Students build up an understanding of and skills in identifying differences among the document groups in the document management system, as well as of the requirements for the development, design, archiving and destruction of documents, official marks and properties and the forms and types of file nomenclature.

Learning outcomes and their assessment

1. Students will be able to: demonstrate the knowledge and understanding of the substance of document management and the most important document management processes, the terminology, the effects of document details and marks on the legal force of the document - Independent and practical assignments, tests.
2. Demonstrate the knowledge and understanding of the general technical requirements for document layout and the document language - Independent and practical assignments, tests.
3. Demonstrate the knowledge and understanding of the document management system and the document groups it comprises, the requirements for the development and layout of the documents - Independent and practical assignments, tests.
4. Demonstrate the knowledge and understanding of the principles of work with electronic documents - Independent and practical assignments, tests.
5. Demonstrate the knowledge and understanding of the requirements for document files, document file nomenclature and document archiving - Independent and practical assignments, tests.
6. Design proper document forms and documents, giving them legal force - Independent and practical assignments.
7. Prepare documents in accordance with the requirements for document circulation, incl. for development and archiving - Independent and practical assignments.
8. Produce a derivative of an original document, which has legal force, and attest its genuineness in accordance with the requirements of relevant legal acts - Independent and practical assignments.
9. Find, comprehend and practically apply legal provisions for document management - Independent and practical assignments, tests.
10. Responsibly plan the completion of the assignments given and meet the deadlines - Independent and practical assignments.
11. Participate in group work - Independent and practical assignments.
12. Present their own or the group’s opinions - Independent and practical assignments, group work.
13. Manage the flow of documents and perform the functions of the persons (institutions) involved in document management - Independent and practical assignments, tests.
14. Use the document management system and the groups of documents it comprises and identify differences among the document groups - Independent and practical assignments, tests.
15. Produce documents of the groups comprised by the document management system as well as their derivatives with legal force - Independent and practical assignments, tests.

16. Produce the following documents needed for archiving documents of natural and legal persons: a file nomenclature, a list with document storage durations - Independent and practical assignments, tests.

Course Content(Calendar)

1. The substance and key terms of document management. (Lecture 1 hour, practical – 1 hour)
2. Laws and regulations governing document management. (Lecture 1 hour, practical – 1 hour)
3. Details and Service Notes of a Document Influencing the Legal Force of a Document. (Lecture 1 hour, practical – 1 hour)
4. Technical requirements for document drawing up and document language. (Lecture 1 hour, practical – 1 hour)
5. System of administrative documents and the groups of documents forming this system. (Lecture 1 hour, practical – 1 hour)
6. Multiple choice test 1 (Practical – 1 hour)
7. Organisational documents. (Lecture 1 hour, practical – 1 hour)
8. Order documents. (Lecture 1 hour, practical – 1 hour)
9. Contracts governed by private and public law. (Lecture 1 hour)
10. Personnel documents. (Lecture 1 hour, practical – 1 hour)
11. Correspondence documents (correspondence). (Lecture 1 hour, practical – 1 hour)
12. Documents recording the facts. (Lecture 1 hour, practical – 1 hour)
13. Original document and derivative of a document. (Lecture 1 hour, practical – 1 hour)
14. Electronic documents and signatures. (Lecture 1 hour)
15. Document management processes in organization. (Lecture 1 hour, practical – 1 hour)
16. Document files and nomenclature of files. (Lecture 1 hour, practical – 1 hour)
17. Archive and archiving requirements. (Lecture 1 hour, practical – 1 hour)

18. Multiple choice test 3 (Practical – 1 hour)

Requirements for awarding credit points

Formal test with a mark
The Mark consist of:
• 20% individual and group independent and practical assigments
• 30% individual and group independent and practical assigments
• 20% multiple choice test 1
• 20% multiple choice test 2
• 10% registered attendance

10% are equal to one point on a 10-point marking scale.

Description of the organization and tasks of students’ independent work

Study course materials and literature studies.
Preparation of practical and independent work.

Preparing for tests.

Criteria for Evaluating Learning Outcomes

Test mark is an accumulating mark of all course marks.

Compulsory reading

1. Dokumentu izstrādāšanas un noformēšanas kārtība: MK noteikumi Nr. 558 [tiešsaiste]. Pieņemts 04.09.2018. Stājas spēkā 07.09.2018. [Skatīts 02.04.2020.]. Pieejams: https://likumi.lv/ta/id/301436-dokumentu-izstradasanas-un-noformesanas-kartiba
2. Dokumentu juridiskā spēka likums: LR likums [tiešsaiste]. Pieņemts 06.05.2010. Stājas spēkā 01.07.2010. [Skatīts 02.04.2020.]. Pieejams: https://likumi.lv/ta/id/210205-dokumentu-juridiska-speka-likums
3. Arhīvu likums: LR likums [tiešsaiste]. Pieņemts 11.02.2010.
Stājas spēkā 01.01.2011. [Skatīts 02.04.2020.]. Pieejams: https://likumi.lv/doc.php?id=205971
4. Elektronisko dokumentu likums: LR likums [tiešsaiste]. Pieņemts 11.02.2010. Stājas spēkā 01.01.2011. [Skatīts 02.04.2020.]. Pieejams: https://likumi.lv/doc.php?id=205971
5. Janitēna Z. Ievads dokumentu pārvaldībā. Rīga: SIA „Lietišķās informācijas dienests”, 2017. 240 lpp.

6. Kalve I. Dokumentu pārvaldība no A līdz Z. Rīga: SIA „Biznesa augstskola Turība”, 2013. 316 lpp.

Further reading

1. Latvijas Republikas tiesību akti. Pieejams: http://www.likumi.lv
2. Latvijas Republikas oficiālais izdevums „Latvijas Vēstnesis”. Pieejams: http://www.vestnesis.lv
3. LV portāls „Cilvēks. Valsts. Likums” Pieejams: http://www.lvportals.lv
4. Specializēts nedēļas žurnāls „Jurista Vārds” Pieejams: http://www.juristavards.lv
5. Latvijas Nacionālais arhīvs. Pieejams: http://www.arhivi.gov.lv
6. Akadēmiskā terminu datubāze AkadTerm. Pieejams: http://www.termini.lza.lv
7. Urtāne R. Lietvedības darba organizēšana. Rīga: „Lietišķās Apmācības Centrs” SIA, 2009. 266 lpp.

8. Bahanovskis V. Prakstiskā lietvedība. Rīga: Kamene, 2005. 253 lpp.

Notes

General study course (Part B2)for the ESAF 1st level professional study programme Business Studies